Oversee administrative duties for Mfg. & Eng. Mgr., assist with organizational aspects and keeping information into and out of this office current and accurate.

RESPONSIBILITIES:
1. Maintain calendar - help keep appointments

2. Keep meetings on track and updated with
          A. preparation of pre-meeting agenda
          B. preparation of material for meetings and printed out for meetings
          C. maintain updates from and action items after meetings

3. Collect weekly status reports and keep Mfg/Eng Mgr apprised. Prepare overview and status in advance of weekly meeting

i. Engineering
NCMs
Quotes
Cell Tests
Eng Projects
Prototypes
CCDs

ii. Engineering CAD
Drawing updates

iii. Planning constraints
Overtime requirements

iv. Purchasing
Constraints
Insurance Certificate status
Confidentiality Agreement status

v. Warehouse / Traffic
shipping issues
International Traffic problems
bottlenecks

vi. QC
statistics for Production results
statistics for Engineering results
699 inventory analysis

4. Organize and prioritize email files

5. Organize and create structure for network computer files

6. Set up, organize and maintain physical files

7. Organize and compile expense reports and receipts

8. Assist with projects as needed

9. Perform various duties as assigned

Also supports the Manufacturing & Engineering Depts. assisting as needed with various daily tasks or special projects as defined by management. Will need to rely on instructions and training as specified for each task to perform these job functions.

Clerical duties
Order office and other supplies
Copy
File
General Organization
Compiling reports
Create flowcharts using VISIO, or Excel
Researching
Proof-read, edit and update various documents, SOP, Training Material etc.. using Microsoft Program files
Organize and compile training materials
Enter training records in VQ
Create spreadsheets and graphs as needed

JOB REQUIREMENTS:
1. Must be detail oriented
2. Analytical
3. Well organized
4. Proven history of good decision making and solving practical problems
5. Excellent command of English language
          A. able to write correctly constructed correspondence
          B. report writing
          C. upkeep of training manual instructions and SOPs
6. Able to read and analyze technical documents and drawings OR be able and willing to learn
7. Proficient in Microsoft Office software and can train others

ENVIRONMENTAL REQUIREMENTS:
1. Comfortable in a high energy, fast paced, direct communication atmosphere where experimentation and innovation are expected and valued.

2. Values teamwork

3. Able to act independently or as part of a team

4. Can handle changing priorities without undue notice or stress

5. ISO experience - comfortable working within parameters defined by SOPs and WI
Act independently to ensure adherence to processes is considered and maintained in all functions
Actively seeks training in any area as needed to ensure compliance to processes

TEAM MEMBER REQUIREMENTS:
- Participate openly and honestly
- Take responsibility for improving process and systems
- Perform duties in a way that makes it easier for others to perform theirs
- Trust - what others say and do (honest open communication without hidden agenda)
- Show an appreciation for diversity among team members. Listen with a positive attitude.
- No bad mouthing and no running down people or their ideas
- Must be flexible, adaptable and able to work together

 

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE
Prefer a strong administrative background in a technical environment. Associates degree or 3-5 years related work experience desired.

COMPUTER AND EQUIPMENT SKILLS
Must be proficient with Microsoft Operating Systems and Applications.

LANGUAGE SKILLS
Proficient in English, speaking and writing.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Able to lift 25 pounds.

FACILITIES
General office environment with air-conditioning and heat in a manufacturing setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.